Freeing-up 1.2 TBs and more with SAP Data Archiving solutions

SAP Data Archiving is the method to delete business-complete application data in the database in a method that is consistent, secure, and comprehensive and in such a way that the data can be easily accessed anytime in the future.  

“Archiving” is the method of replicating data and appropriate supporting documents from an active SAP system to an external source (Open Text). This is for the purpose of deletion and/or data storage for retrieval in the future. 

Benefits of Data Archiving:

  • Accelerate backup and recovery times 
  • Reduce administrative and hardware costs 
  • Reduces the time taken to implement SAP upgrades 
  • Meet the compliance and reduce related risks by secure long-term archiving of SAP data 
  • Improve system SAP performance, response time and system availability 
  • Reduce administration effort and resource consumption of the SAP database 
  • Instant access to historical data within your business context 

Need of SAP Data Archiving:

Today as organizations are growing, production system data is also expanding exponentially. Experts have observed that the organic growth of data, and the size of the SAP database grows by 5% to 10% with each SAP software release. 

Businesses today are striving to be resilient and find ways to reduce the overhead costs. Lack of proper Data management leads to increase in personnel and hardware costs. Hence the need for finding assured and effective ways to reduce cost is always on the lookout.  

Use Case for delivering Archiving solutions: 

Our client is an American multinational technology company headquartered in Santa Clara, California, that specializes in digital business communications, specifically unified communications (UC), contact centre (CC), and services. Our client was looking for Archiving solutions. This was the first time our client was planning to venture into this service. 

Adapting business with various archiving solutions was the task for IVL, same was completed by implementing SAP Standard Archiving Solution. 

The client was using multiple systems for the bedrock planning and analytical processes, it was a challenging task to map all the fields correctly. Our team developed internal logic in SAP and got the required information on the IDOC platform.  

Step-by-step approach:  

  • We worked in collaboration with a third-party vendor EDICOM. The company EDICOM is one of the biggest companies that works in development of platforms for transmission of data using the Electronic Data Interchange (EDI) technology.  
  • EDICOM validates the syntax of the data that is shared via our clients SAP system to local government.  
  • EDWIN platform helps in monitoring of the flow of invoices from the SAP system to the local government portal and vice versa.  
  • Thus, giving the client the facility to share required details of invoice by local government portals.  

With implementing our solutions, the client was able to save 1.2 TB of data and is in the process of gaining 3TB as a pre-step for HANA, going further they would save more and more space with this implementation. The project timelines varied from country to country – On average it is 2-4 months for each country, for a complete E-stamping implementation. 

The need for data transfer is imperative, but businesses often hesitate to take the leap owing to constraints. The threat of data loss during transition. We worked in collaboration with a vendor, IT teams, and business heads in sorting the data. The client was able to reduce time and save considerably on cost.  

About IVL  

IVL | InfoVision Labs is a growing global IT service company we provide a large range of services to our clients from various domains. With unmatched digital capabilities across all our services, we provide the best in industry technology solutions 

With the growth of digital data, the need for data archiving is growing and the focus of organization to control the growing size of data-warehouse and thereby preventing them to convert into expensive data repository.  

A long-term archiving strategy helps the organization to lower storage cost, fulfilling compliance requirement and ensuring security of data. Archived data has more value to the organization for mining and decision making. The solution enables the organization to derive more value from the stored data. With a well-defined archiving strategy, the organization will be able to derive maximum benefit from the ERM system.